External co-examiner

As external co-examiner, you are responsible for ensuring:

• That the requirements for the degree programmes’ examinations, including the written assignments, are in accordance with the objectives specified in ministerial orders and academic regulations;
• That the examinations are conducted in compliance with current rules; and
• That the students receive a uniform and fair treatment and that their achievements are assessed in a reliable manner pursuant to the rules on marking and any other applicable rules.

At the end of January, the Education Committee at AU approved new guidelines for student’s use of tools based on generative artificial intelligence (GAI) in final exams (Bachelor’s projects, Master’s theses etc.). The new guidelines take effect immediately for the

As a general rule, students are not permitted to use tools based on generative artificial intelligence in their exams at Aarhus University. Students may only use tools based on generative artificial intelligence in the following forms of assessment:

• Bachelor’s projects
• Master’s theses
• Final exams on continuing and further education programmes
• Exams for which it explicitly states in the course description that students may use generative artificial intelligence

If students use tools based on generative artificial intelligence in any of the forms of assessment listed above, they must follow these guidelines:

• Clearly state how they have used the tool. This is done in an appendix and attached it to the exam assignment. This means that students must describe how they have used generative artificial intelligence, including their prompting method. For example, whether they have used it in there preparatory work, to answer questions, to search for information, to give them feedback, to critique their work, or to proofread their text.
   
• Students have been informed that they must provide a reference for any text they use that is not ther own – and present this text as a citation. This includes text produced by tools based on generative artificial intelligence. Read more about the rules for citations here: https://library.au.dk/en/students/plagiarism

If students have used generative artificial intelligence in their work but fail to disclose how they have it, this is considered cheating. You can read more cheating on this webpage.

For exams in Psykology additional rules apply, which can be found here: https://studerende.au.dk/studier/fagportaler/psykologi/eksamen/gai-paa-psykologi

Here you find guides for study supporters, internal examiners (lecturers), external co-examiners and students on how to conduct oral exams using the video meeting platform Zoom.

• Guides for oral exams via Zoom
• For technical support, please contact Aarhus BSS IT Support on: bss.it@au.dk or tel.: 87150933

More about converting exams to digital formats

• Handling systems breakdowns at Aarhus BSS
• Informations for employees at AU about converting exams to digital formats

All on-site exams and oral exams are digitised, and Aarhus BSS uses the WISEflow system. As co-examiner, you must log on to WISEflow to access the students' exam papers and report the marks.

Read more about WISEflow and how get access to the system here.

Any travel expenses incurred in connection with being a co-examiner can be refunded.

The scope of the travel expenses is subject to the rules applying to government institutions. This means, among other things, that all transport to and from exams at the department must be made in such a way that it results in the lowest possible travel expenses.
If you have any questions regarding travel expenses or would like further information on the guidelines for reimbursement, please contact the study supporters at the department.

Use the form below to submit information about travel expenses. Before you submit the form, remember to consult the department guidelines for reimbursement. Please fill in all the fields and sign the document before submitting it.

• Travel expenses form - please attach a copy of tickets etc. when submitting the form.

If you are using your own car, be sure to submit your own car's registration number in the travel expenses form.