Last updated on 17 February 2020
When you sign up for news from Aarhus BSS, you not only consent to us sending you emails, but also to processing your data in accordance with the following guidelines.
Our purpose of collecting your personal data is to:
When you sign up for news from Aarhus BSS, you state your name, current email address and occupation - job title and company.
We also ask you to state your areas of interest as this helps us to ensure that the information we send you is as relevant as possible.
If you are an alum from Aarhus BSS/Aarhus University, and if you choose to sign up to our alumni network, we also ask you to state your civil registration (CPR) number so that we can match your sign-up data with your data in the course administration system.
When you sign up to Aarhus University’s alumni network, you are required to state your civil registration number. The reason is that the information in the course administration system on your educational affiliation to Aarhus BSS/Aarhus University documents that you meet the membership conditions.
We use your personal data to:
We only send you emails that are covered by your consent. When you have signed up for an event with us, you will receive an email with practical information. When the event has taken place, you will also receive a thank-you-for-attending-email with any slides and photos from the event.
We collect and register the following information about your ongoing relations with us:
The information we send you is selected on the basis of information on your occupation, your areas of interest and the collected data on your interactions with Aarhus BSS/Aarhus University as well as with our websites.
Your personal data may be shared within the university. However, only in situations where it is necessary to serve one of the purposes described above. Aarhus BSS/Aarhus University will under no circumstances exchange your personal data with any third parties without your consent.
You can at any time change your areas of interest specified on your membership profile - and thereby the nature and extent of the information you receive from us – by using the link at the bottom of the emails you receive from us.
You can at any time withdraw your consent to the processing of your personal data as described on this page by unsubscribing from news from Aarhus BSS. You do so by clicking the link in the bottom of the emails you receive from us or by writing to email@example.com.
Your withdrawal of consent only has effect for the future and does not affect the lawfulness of our processing based on your consent up until the time of withdrawal. If you withdraw your consent, we will as expediently as possible stop sending you emails and processing your data as described above.
Your withdrawal of consent to receive news from Aarhus BSS does not include a withdrawal of your implicit acceptance of cookies when you visit the websites of Aarhus BSS/Aarhus University. Find out how to delete or block cookies here: https://international.au.dk/about/profile/cookies-policy/
At the moment, we are unable to say for how long we will retain your personal data. This depends on an individual assessment. However, we can inform you of the overall criteria that we take into account when determining how long to retain your data.
We will retain your data as long as the consent to process the data is still active. The main purposes are to ensure that we have an overview of your interaction history so that we can deliver relevant and targeted information to you and to document previous communication, participation in events, competency development courses etc.
After you have withdrawn your consent, we will continue to process the personal data that we are legally obliged to store and update, i.e. data on alumni, students or former exchange students, which is stored in the university’s course administration system.
In addition, the assessment is primarily based on:
Aarhus BSS/Aarhus University takes the security and protection of personal data very seriously.
Aarhus BSS/Aarhus University takes precautions to protect your personal data against theft, misuse, unauthorised access etc. through the use of appropriate administrative, physical and technical security measures.
Personal data is always transferred via a secure and encrypted connection.
The Data Controller is Aarhus University, CVR no. 31119103.
If you are registered and have any questions regarding our processing of your personal data, please contact Aarhus University’s Data Protection Officer, Søren Broberg Nielsen, firstname.lastname@example.org
You can always send an email to email@example.com if you have any questions regarding the content of these guidelines or how we process your personal data.
We reserve the right to make changes to these guidelines from time to time. Any changes will be reflected in the change of the date at the top of this page. In case of major changes, you will be notified directly in an email from us.