You are here: Aarhus BSS Cognition and Behavior Lab For Researchers

For Researchers

Procedure guide to conducting research at COBE Lab

All Aarhus University researchers have the opportunity to use our facilities, free of charge.

At any one time, your research project at COBE Lab will be categorised as in one of three stages: Planning, Active or Completed. It is only during the Active stage that you are allowed to collect data with participants.

A research project begins in the Planning stage, which comprises you fulfilling various criteria, that are detailed in the figure and text below.

Image Map

First submit a Pre-study Form (PSF). This documents the practicalities of your study (e.g., what resources, no. of participants, etc.). Download the PSF here.

Mail a completed PSF to cobelab@au.dk. Lab management will then review it and provide comments via email.

You are required to pass an ethics course and have a Research Ethics Checklist approved. See subsequent steps for details regarding each. Full information can be found here.

Submit a Research Ethics Checklist (REC) by completing this form and mailing cobelab@au.dk. The REC must be approved by the Human Subjects Committee for your project to continue at COBE Lab.

The Human Subjects Committee review your REC. You will be informed of the Committee’s decision via COBE Lab management. For more information see Sections 4 and 5 of this page.

You must collect signed written consent forms for each participant. See our useful study documents for a template consent form.

All members of your research group are required to have ethics certification. See Section 2 of the following link to the National Institutes of Health's (NIH) free online course. Mail your certificate to cobelab@au.dk.

What is personal data? Click here for more information.

Experimental data must be stored in accordance with data protection regulations. You can gain access to a data management system, whereby you can store your data safely and securely. Click here for more information.

Some studies require approval by Den Nationale Videnskabsetiske Komité (The National Committee on Health Research Ethics), and such approval must be obtained before collecting data at COBE Lab. For more information see the regional ethics approval chapter (section 3) of Ethics and Data Protection.

If required, the Region must have approved your study prior to continuing. See section 3 of Ethics and Data Protection for more information.

Booking resources is done via cobelab.au.dk. We have an online booking system that allows researchers to book rooms (e.g., Lab 1b) and equipment (e.g., Tobii T60 XL eye tracker).

On receiving a Pre-study Form, lab management will create a project and user accounts (the latter for new users of the Lab). These will be mailed to you.

We have a manual for using the booking system. Bookings can be synched with Outlook, Gmail and more.

We've lots of information on this site. Desktop users, please navigate to the relevant section using the menu on the left. We've also a wiki on cobelab.au.dk, but this requires a user account to be created. You're always welcome to send us an email (cobelab@au.dk) if anything is unclear.

After receiving your Pre-study Form, lab management will create project and users account (the latter for first time users of the Lab) on our internal system—cobelab.au.dk, comprising an online booking system, wiki and data management system.

You will be mailed login details by lab management.

The ‘For Researchers’ section of this site contains a lot of information, include user manuals and an FAQ. Navigate to the area of interest by using the left-hand menu.

We offer conditional access to our Sona participant pool. We also know of external recruitment agencies.

Lab management will create a researcher account for you and mail login details.

By using our Sona manual you will enter your study details and configure your study appropriately.

Lab management approve your description pending review.

The Lab offers the choice to reward participants in various ways, such as electronic bank transfer, cash payment and gift voucher. More information is provided here.

Payment via electronic bank transfer requires you to submit this form, that can be found here.

Our Payment Policy can be found here.

Depending on your choice of payment method, you will make sure participant payments are entered and recorded ASAP after experimental sessions, and are in accordance with data protection and payment policies.

There are several mandatory steps you must take in the ‘Planning’ stage, that is, prior data collection:

  • Submit a Pre-Study Form
  • Submit a Research Ethics Checklist
  • Submit ethics certificates for all research members
  • Submit a Project Account Information Form (if required)

See the chart for more information.

Once the 'Planning' stage is completed, your project is labelled as ‘Active’. In this stage, you will book resources, collect and store data in accordance with data protection regulations and pay participants in accordance with our Payment Policy.

Pre-study for submitted

First submit a Pre-study Form (PSF). This documents the practicalities of your study (e.g, what resources, no. of participants, etc.). Download the PSF here.

Mail a completed PSF to cobelab@au.dk. Lab management will then review it and provide comments via email.

Ethics and data protection

you are required to pass an ethics course and have a Research Ethics Checklist approved. See subsequent steps for details regarding each. Full information can be found here.you are required to pass an ethics course and have a Research Ethics Checklist approved. See subsequent steps for details regarding each. Full information can be found here

Submit Research Ethics Checklist

Submit a Research Ethics Checklist (REC) by completing this form and mailing cobelab@au.dk. The REC must be approved by the Human Subjects Committee for your project to continue at COBE Lab.

Human Subjects Comittee review

The Human Subjects Committee review yout REC. You will be informed of the Committee's decision via COBE Lab management. Form ore information see section 4 of this page.

Collect signed consent form

You must collect signed written consent forms for each participant.

Submit Ethics Certificates (NIH)

All members of your research group are required to have ethics certification by completing the National Institutes of Health's (NIH) free online course. Mail your certificate to cobelab@au.dk.

Lab management report use of personal data

What is personal data? Click here for more information.

Data stored securely

Experimental data must be stored in accordance with data protection regulations. The Lab can provide you with access to a data management system, whereby you can store your data safely and securely. Click here for more information.

Submit Regional ethics approval

Some studies require approval by Den Nationale Videnskabsetiske Komité (The National Committee on Health Research Ethics), and such approval must be obtained before collecting data at COBE Lab. For more information see Section 2 of this link.

Regional ethics committee approval granted

If required, the Region must have approved your study prior to continuing. See here for more information.

Booking resources

Is done via cobelab.au.dk. We have an online booking system that allows researchers to book rooms (e.g., Lab 1b) and equipment (e.g., Tobii T60 XL eye tracker)

Lab management create project (cobelab.au.dk)

On recieving a Pre-study Form, lab management will create a project and user accounts (the latter for new users of the Lab). These will be mailed to you.

Book rooms and equipment

We have a manual for using the booking system. Booking can be synched with Outlook, Gmail and more.

Getting information

Lab management create user account

After receiving your Pre-study Form, lab management will create project and users account (the latter for first time users of the Lab) on our internal system—cobelab.au.dk, comprising an online booking system, wiki and data management system.

Acces to cobelab.au.dk

You will be mailed login details.

Check COBE Lab website: bss.au.dk/cbl

The ‘For Researchers’ section of this site contains a lot of information, include user manuals and an FAQ. Navigate to the area of interest by using the left-hand menu.

Recruiting participants

The Lab offers you the use of our Sona participant pool, and knows of external recruitment agencies.

Lab management create Sona researcher account

Lab management will create a researcher account for you and mail login details.

Enter study description in Sona

By using Sona manual you will enter your study details for participants.

Lab management approve study description

Lab management approve your description pending review.

Paying participants

The Lab offers the choice to reward participants in various ways, such as electronic bank transfer, cash payment and gift voucher. More information is here.

Submit Project Account Information Form

Payment via electronic bank transfer requires you to submit this form, found here.

Read Payment Policy

Our Payment Policy can be found here

Payment entered and verified

Depending on your choice of payment method, you will make sure participant payments are entered and recorded ASAP after experimental sessions, and are in accordance with data protection and payment policies.

Status: Planning

There are several mandatory steps you must take in the ‘Planning’ stage, prior data collection:

  • Submit a Pre-Study Form
  • Submit a Research Ethics Checklist
  • Submit ethics certificates for all research members
  • Submit a Project Account Information Form (if required)

Click the respective box above for more information. 

Status: Active

Once the Planning stage is completed, your project is labelled as ‘Active’. In this stage, you will book resources, collect and store data in accordance with data protection regulations and pay participants in accordance with our Payment Policy.

1. Planning Stage

There are four mandatory actions researchers must perform in the Planning stage: 

2. Active Stage

Once the Planning stage is completed, the project is labelled as Active. In this stage researchers will book resources, collect and store data in accordance with data protection regulations and pay participants in accordance with our Payment Policy.

3. Completed Stage

Lab management contact each research group on an annual basis to ask whether Active projects are now finished. If so, the project will be marked as Completed on cobelab.au.dk.

A project marked as Completed means no further data can be collected. If you do wish to run more empirical studies for the project, you must start again in the Planning stage, and thereby follow the mandatory procedures as described above.